Data Capture

Our efficient data capture services can help your organization work faster.  We can convert all your images on paper into electronic images.  The data is then captured in a custom application and is used for mailings, order processing or financial systems.  By investing in our data capture services, you can convert your office into a paperless office.  The conversion of paper documents into electronic documents can help you easily access your documents and conveniently email, fax or print documents.  We can capture data from remote sources and also scan your data.  After capturing your data, we can also store it.  Delegate your Data Capture and get access to professional data capture services.   Read more about delating data capture services to TransVisionary Solutions.

Give us a few details of your project and we’ll give you a quick quote.

Data imaging involves the conversion of an image on paper to an electronic image. Once the hard copy is scanned, the source documents can be destroyed or archived. Data processing continues from the electronic copy.  This may involve optical character recognition (OCR) or intelligent character recognition (ICR).   Many fields of data are captured in a custom application that will be used for downstream processing such as mailings, order processing or financial systems.  In these cases, the document must be accessible, but is likely only to be retrieved when needed. This especially applies to checks, legal documents and financial documents.

We offer solutions for the capture of such data from remote sources.  We offer scanning services for your data, and then carry out the data capture and storage.

We offer:

• Savings in shipping, courier fees, handling, and time.
• Cost savings can be significant with documents pertaining to funds processing such as pledge forms or invoices.
• Security, redundancy, and local access as the forms stay in house.
• Paperless offices-forms can be shredded once scanned, saving on storage and security.
• Easy accessibility and distribution savings because images can be quickly found, displayed, printed, emailed, or faxed.
• Images can be routed to a remote site after scanning faster throughput for data capture and processing.

Our document imaging and capture services can be used within various sectors like the non profit sector for pledge and donation forms and is also ideal for accounting, order and shipping desks.

At TransVisionary Solutions we have a strict security policy, which does not allow us to divulge any of the information given to us, without the consent of our clients.  We have strict security measures in place which include an Enterprise Access System for employee login, nondisclosure and confidentiality agreements signed by employees, secured VPN and firewall, as well as work station security.  Other than our own security measures, we adhere to all the rules and regulations specified by our clients.

Just fill in our inquiry form with your requirements and we will tell you how we will handle your project(s).  We have a holistic process which caters to your entire delegating cycle.Our innovative communication process will always keep you in the loop.  Take advantage of a free trial to establish productivity, quality, and turnaround time and a well qualified team to execute your requirements.  Our skills in project management and maintenance are an integral  part of our process.  Our clients get problem-free services and they benefit from our high quality services at a very reasonable price!

Optical Character Recognition Services

Our optical character recognition services are faster and more  accurate and efficient when compared to the keystroke data entry method.  TransVisionary Solutions can format your information and convert it into an easily retrievable format. OCR services offers many advantages such as:  Reduced errors, consolidated data, efficient handling of large volumes and can be used with different printing techniques.  Just send us your files, forms, resumes, applications and labels amongst others and we will convert your information into a useable format.  Our optical character recognition services can help your organization save.

Optical Character Recognition or OCR is a domain in data entry where machines read text from paper and convert them into soft copies.  These soft copies can later be stored, re-trieved and edited by individuals or machines.  This results in reduced paper management costs and easy access to valuable information.

TransVisionary Solutions offers OCR services by combin-ing the latest in image acquisition and image enhancement technologies.  We can gather information from old paper files, resumes, applications, forms, address labels, etc.

We can convert documents in whole or selected portions into digital files.  You can use these copies in your document management systems or host it on your website.

We can also offer onsite document scanning for very sensitive or valuable documents which you would not wish to leave on your premises.

You can use our OCR services in the following areas:

▪ Photographs

▪ Artwork

▪ Brochures

▪ Marketing materials

▪ Flyers

▪ Resumes and application forms

▪ Tax forms, payroll forms, salary slips

▪ Colored text or black text on white paper

Our infrastructure includes specialized scanners with automatic document feeders to provide high resolution and faster scanning.  Scanned images are stored and converted into any file format, depending on your needs and document management systems.

While most clients currently prefer the delivery of documents in PDF or TIFF formatted images, at 300 dpi, we can deliver digital images and index information in formats specified by clients.

We use different OCR resources including typewritten OCR, cursive OCR, music OCR, hand print OCR and MICR.  We also use OCR software, for the recognition of writing and printing.

We place immense emphasis on deploying trained personnel in optical character recognition for our clients.  We insist upon extremely accurate OCR/ICR conversion through meticulous correction procedures and cleanup of OCR output by trained technicians.  This results in total accuracy of legible characters.

Our skilled optical character recognition staff can deliver virtually all industry standard image formats and can scan images at any resolution.  We can also upload finished images and documents onto a remote server depending on your specifications.

By performing consolidated data entry and transforming information into printable electronic formats, TransVisionary Solutions OCR services can help you reduce data entry errors and the give you the ability to handle peak loads.  This results in making your business activities easier and more simplified.

Catalog building and catalog indexing services

If you plan to put your business online and take advantage of the selling power of the internet, you should seriously con-sider delegating this project to TransVisionary Solutions.  To sell your products online you will have to invest in online catalogs.  If you are worried about converting a large number of product catalogs into online catalogs, we can do this for you.  We can help your organization make a mark in the competitive online market with our professional catalog content management services.

Just send us your paper product catalogs and we will transform them into esthetically appealing online catalogs within a fast turnaround time.  By converting your paper product catalogs into online catalogs, you can reach a large audience and increase your sales.  We are competent at building catalogs and indexing catalogs.  With our efficient catalog content management services, you can benefit from increased profits.

Content Management Services at TransVisionary Solutions:

1. Catalog Building Services

At TransVisionary Solutions we have a team of experienced, trained and talented catalog building experts who have expertise in creating online catalogs from scratch. Just send us your paper product catalogs and we will do the rest. After receiving your paper product catalogs, we will analyze the information in the catalogs and then document the information.  Our catalog experts will then build an online catalog or a web-based catalog based on your requirements.

The user interface of the online catalog will then be designed and finally all the contents and images will be included in the online catalog.  Our experts will then give appropriate headings and subheading to the online catalog.   We will then place your products and/or services within the right category. After the catalog is checked for quality and accuracy we will send them to the client.  Only when our client approves the catalog will we place it online.

2. Catalog Indexing Services

Well-indexed catalogs are critical to the success of your online business. Delegate catalog indexing to Trans-Visionary Solutions and we will index your catalogs and make the information easily accessible.  With well-indexed online catalogs, your prospective customer can find the products they require without wasting time and effort.  Our expert catalog indexing professionals can create an easily searchable index of your products or services.  Our team of catalog indexing experts is well-versed in the process of categorization and can place your products and/or services within the appropriate category and sub-category.  This clear categorization can enable your customers to quickly find the product/service that they are looking for.  We can index your catalogs in an alphabetical order or in any other order that you may prefer. Give your online business a competitive edge with our catalog indexing services.

The Catalog Building and Catalog Indexing Process at the catalog building and indexing of customers sends paper products catalogs to TransVisionary Solutions.

The content management team at TransVisionary Solutions will go through all the paper product catalogs and get a good understanding about the products and services offered in the catalog.  Our catalog building and indexing professionals will then make a note of the various headings, subheadings, phrases/words in bold and phrases/words in italics.  Our catalog experts will identify important keywords and create an well-organized index.  The products and services are then indexed according to the relevant category and sub-category.

When you delegate catalog building and catalog indexing services to us, you can be assured of accurate and high-quality services.  Before starting the catalog building or cata-log indexing process, we assure that the categories that we have given to the products or services are easily searchable. We also assure the topic tittles are relevant to the product or service.

While indexing the catalogs, we make sure that the product categorization is specific and comprehensive.  We give subheadings that are concise and meaningful.  During the design phase, we ensure that the font we choose is easily readable and is of the appropriate size.

When we finally create an index for the catalog, we make sure that the index is simple, clear and easy to read.

At TransVisionary Solutions we use the best in catalog building and catalog indexing software and technology.  By using the latest content management software, we can complete your catalogs within a quick turnaround time.  We also use the best and latest in designing and formatting software to enable us to provide our clients with best-of-breed catalog building and catalog indexing services.

Benefits of delegating Catalog Content Management Services to TransVisionary Solutions.

We offer expertise at creating professionals and user-friendly catalogs

Compliance to the rules of indexing references and images

Skilled content management experts

Compliance to editorial guidelines

Cost-effective catalog processing services

Quick turnaround time

Latest catalog building and catalog indexing software

High-end infrastructure

Experience in arranging information in an easy-to-find manner

Save on time, effort & resources

Domain expertise in marketing products/services on the internet

Accurate catalog building and indexing services

Proficiency in language skills

Delegate catalog content management services to TransVisionary Solutions and benefit from an increase in your business. Forms Processing.

Every organization has to deal with various kinds of paper documents like invoices, vouchers, medical claims, insurance papers, financial and legal documents, and much more.  The volume of these documents increases tremendously, especially with organizations like banks, insurance companies, public libraries, and legal firms.

As volumes increase, it becomes essential for information to be available on the network or online in a convenient form, with easy retrieving facilities from single or multiple locations.

Our form processing services help organizations convert large volumes of documents into electronic formats for convenient storage and easy retrieval.  We have serviced the form processing needs of some of the largest logistics, legal, and facilities companies.

Forms processing involves extracting information from structured or customized forms, faxes and scanned images and updating it on a range of outputs.  At TransVisionary Solutions, we regularly process surveys, questionnaires, and application forms.